Void & Lettable Standard Inspection

Who it’s for

• Housing officers carrying out pre-termination visits
• Void inspectors at councils and housing associations
• Staff signing off a home as ready to let

What you record

Walk the home room by room and add a work item only where something needs doing: what's needed, the trade, whether it must be done before the let and whether it's rechargeable, with up to 10 photos you can mark up. The safety checks, keys, meter readings and your overall result are answered once for the home. Each work item's status can be updated as the work is done.

What the report contains

• A cover with your logo and colours, titled for the stage of inspection
• Contents, the safety checks, keys and meters, and your overall result
• The work needed, room by room, with trade, timing and recharge
• A works summary with trade and status
• At the ready-to-let check, a page for landlord and incoming tenant to sign about work still to be done
• Your name and signature where the report is signed off

Written with reference to

• Housing (Scotland) Act 2001, schedule 4, paragraphs 1 and 2 (the landlord's duty to inspect before a tenancy starts and to notify the tenant of work needed)
• Scottish Social Housing Charter, outcome 4 (quality of housing)
• Gas Safety (Installation and Use) Regulations 1998, regulation 36
• Housing (Scotland) Act 1987, section 86 (the Tolerable Standard), including fire and carbon monoxide detection
• Scottish Housing Quality Standard technical guidance (electrical inspection at intervals of no more than five years)
• HSE HSG274 Part 2 (legionella: hot and cold water systems)
• Energy Performance of Buildings (Scotland) Regulations 2008, regulation 5

The template follows these as they stood when it was written. It isn’t legal advice, and using it doesn’t make an inspection compliant: that’s for the person carrying it out.